Module

Secure KYC/CDD File Sharing Between Parties

One client — one KYC file — shared securely between every party in the transaction.

PropComply's secure-sharing module lets the obliged subjects in a Spanish real estate transaction share a single, standardised KYC/CDD file — instead of every party re-collecting documents from the client. Sharing is consent-based, scoped to the specific transaction, fully audited, and aligned with Ley 10/2010 and GDPR. Each obliged subject retains independent AML responsibility on the shared file.

Capabilities

Granular permissions per recipient and per document
Client consent capture for each sharing event
Time-limited and transaction-scoped access
Standardised file format readable by every party
Full audit trail of who accessed what and when

Outcomes

The client onboards once, not five times
Faster transactions with fewer document requests
Higher data quality across the deal
Reduced GDPR exposure from email attachments

How it works

Step-by-step

1
Originate the file
The originating party — typically the agent or lawyer — creates the KYC/CDD file with the client.
2
Capture sharing consent
The client gives scoped consent to share the file with named recipients for the specific transaction.
3
Share with the next party
Recipients receive scoped, time-limited access to the standardised file directly in PropComply.
4
Independent re-assessment
Each recipient performs their own risk assessment on the shared file and retains independent AML responsibility.

FAQ

Frequently Asked Questions

Is KYC sharing legal under Ley 10/2010 and GDPR?

Yes. Article 8 of Ley 10/2010 allows obliged subjects to rely on CDD performed by other obliged subjects under defined conditions, while GDPR is satisfied through explicit client consent, purpose limitation and data minimisation. Each obliged subject retains independent AML liability.

Does sharing remove my AML responsibility?

No. Each obliged subject in the transaction retains independent AML responsibility for the CDD it relies on, even when the file was originated by another party.