Security & GDPR

    Enterprise Security, GDPR Compliant

    PropComply is built with security at its core. Your clients' data is protected with enterprise-grade encryption, strict access controls, and full GDPR compliance.

    The Problem

    No More Document Chaos

    Sensitive client documents scattered across WhatsApp groups, email threads, and local hard drives create massive security and compliance risks.

    PropComply provides a single, secure solution for all KYC/CDD documentation — eliminating the risks of informal document sharing while maintaining complete audit trails.

    The Old Way
    • • Documents via WhatsApp
    • • Email attachments
    • • No access controls
    • • No audit trail
    With PropComply
    • • Secure upload portal
    • • Encrypted storage
    • • Permission-based access
    • • Complete audit trail

    End-to-End Encryption

    All data encrypted in transit (TLS 1.3) and at rest (AES-256). Your documents are protected at every stage.

    Access Controls

    Granular permissions ensure only authorized users can access specific documents and client data.

    EU Data Residency

    All data stored within the European Union, meeting GDPR requirements for data localization.

    Audit Logging

    Every access, modification, and share is logged with timestamps and user identification.

    GDPR

    Full GDPR Compliance

    PropComply is designed from the ground up to meet all GDPR requirements for processing personal data in KYC/CDD and AML contexts.

    Lawful Basis

    Clear legal basis for processing: legal obligation (AML requirements) and legitimate interests (fraud prevention).

    Data Minimization

    We only collect the data necessary for AML compliance. No unnecessary data harvesting.

    Purpose Limitation

    Data is used only for stated KYC/CDD/AML purposes. No secondary use or selling of data.

    Storage Limitation

    Clear retention policies aligned with legal requirements. Secure deletion when no longer needed.

    Subject Rights

    Built-in tools for access requests, portability, and erasure (within legal retention requirements).

    Data Protection Officer

    Designated DPO available for questions and concerns about data processing.

    Security Infrastructure

    Enterprise-Grade Protection

    Infrastructure Security

    • TLS 1.3 encryption for all connections
    • AES-256 encryption for stored data
    • Regular security audits and penetration testing
    • DDoS protection and rate limiting
    • Secure development lifecycle (SDLC)
    • Vulnerability monitoring and patching

    Access Security

    • Multi-factor authentication (MFA)
    • Role-based access controls (RBAC)
    • Session management and timeout
    • IP whitelisting options
    • Activity logging and monitoring
    • Suspicious activity alerts

    Data Processing Agreement

    PropComply acts as a data processor on your behalf. We provide a comprehensive Data Processing Agreement (DPA) that outlines:

    • Processing purposes and scope
    • Security measures implemented
    • Sub-processor management
    • Data breach notification procedures
    • Audit rights
    • Data deletion upon termination

    Questions About Security?

    We're happy to discuss our security measures in detail. Contact us to learn more about how we protect your data.

    Contact Us